Run Better Meetings
A B2 practice pack following the 40-20-40 meeting rule: deciding whether to meet, choosing invitees, writing an actionable invite, chairing inclusively, closing with named next steps and writing a follow-up email. Suits professionals who run or attend meetings.
Print-ready A4 PDF · teacher's notes and answer key included
What's inside
- Go/no-go decision task
- Selection and justification task
- Sentence rewriting
- Invite writing
- Role-play
- Email writing
- Diary self-audit
By the end, learners can
- Decide whether a meeting is necessary and suggest alternatives
- Select invitees using action items as the criterion and justify the choices
- Write actionable, results-oriented meeting objectives and context
- Chair a short meeting, including quiet voices, parking tangents and refocusing the group
- Close a meeting by confirming named next steps with dates and draft a follow-up email
Skills: Speaking · Writing · Vocabulary
Suits: Managers · Project managers · Team leaders
Language practised: Suggesting alternatives to a meeting · Justifying decisions · Declining politely (telling someone they do not need to attend) · Opening a meeting and stating the objective · Inviting quieter participants to speak · Managing a dominant speaker · Parking a tangent and refocusing · Confirming next steps and assigning actions · Following up on parked items
Pairs with
Lesson 7: Run Better Meetings →
Teach the lesson first. The pack builds on the video your learner has just watched.
1 · Teach the lesson
Run the video lesson as usual.
2 · Run the pack
Two 60-minute sessions over the following week.
3 · Report back
Open the next lesson with the homework.
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